Below you can view Master Tutors’s Policies:
Child Protection Policy
Master Tutors Limited carries out activities which bring our employees, self-employed tutors and people working on behalf of our organisation into regular unsupervised contact with children. This includes providing tutoring and educational services in the students’ home and elsewhere. Master Tutors Limited takes its responsibilities to safeguard and protect the interests of all young children very seriously.
This policy is non-contractual but indicates the way in which Master Tutors Limited intends to deal with such matters.
Scope of this policy
This policy applies to all self-employed tutors, employees, workers or volunteers whose duties bring them into contact with children.
Aims of this policy
This policy aims to create and maintain the safest possible environment for the children with whom we deal, as well as for our self-employed tutors, employees and workers, and all reasonable steps will be taken to prevent all parties from harm.
There is a considerable body of legislation designed to ensure that children are protected and it is important to understand that everyone is responsible for their safety. The main acts include:
- the Protection of Freedoms Act 2012
- Conduct of Employment Agencies and Employment Business Regulations 2003
- Protection of Children Act 1999/Criminal Justice and Court Services Act 2000
- Care Standards Act 2000
- The Police Act 1997
- The Children (Protection from Offenders) (Miscellaneous Amendments) Regulations 1997
- The United Nations Convention on the Rights of the Child
- the Rehabilitation of Offenders Act 1974
- Health and Safety at Work etc Act 1974 (HASAWA)
A “child” is anyone under the age of 18.
It may be a person who is unable to take care of him/herself, or unable to protect him/herself against significant harm or exploitation. He/she may be elderly or frail, have learning disabilities, suffer from mental illness, have a physical disability, be a substance misuser, be homeless or in an abusive relationship.
Those who are involved in work situations where they have sustained or prolonged unsupervised access to children or vulnerable adults are exempt from the Rehabilitation of Offenders legislation. This means that prospective employees, self-employed contractors and volunteers must declare all criminal convictions, however long ago; and these will be taken into account when deciding on their suitability for working with children or vulnerable adults. No-one will be permitted to undertake a role which involves regular contact with children or vulnerable adults without a satisfactory Disclosure and Barring Service (DBS) check.
However, a criminal record may not prevent a person from working for Master Tutors Tutors Limited in any other capacity: if that person is then asked to undertake tasks which will bring him/her into unsupervised contact with children or vulnerable adults, such as work experience placements, any record must be declared to a Master Tutors Director who will take appropriate advice where necessary and will decide whether this task should be allocated to another member of staff or freelancer.
Planning and supervision
All activities or assignments involving children should be planned in advance to ensure they take into account the age range and ability of the participants. Staff, volunteers or freelancers supervising assignments involving children should be competent to do so. Supervision should take account of the age, gender, nature of the activity and any special needs of the individuals. Where appropriate, a risk assessment will be undertaken and documented.
All workers should avoid working alone with a child wherever possible. If it is not avoidable they should plan their work so that at least one other adult is present at any time. If possible, the worker should also move to a workstation where he/she and the child can both be seen by other colleagues or other adult and/or the door should be left open.
On no account should any self-employed tutor, employee, worker or volunteer have any physical contact with a child unless it is to prevent accident or injury to themselves or anyone else (eg to prevent a fall), or in the case of medical assistance being needed (eg to administer first aid), or to provide nursing or other general care, in which case the prior consent of the affected person should be requested where possible. Where appropriate, consent from parents or those with parental or caring responsibility should be obtained.
If a child is hurt or distressed, the worker should do his/her best to comfort or reassure the affected person without compromising his/her dignity or doing anything to discredit the person’s own behaviour.
Communication with children is vital in establishing relationships built on trust. Those working with children should listen to what they are saying and respond appropriately. Children are entitled to the same respect as any self-employed tutors, employees, workers and volunteers. It should also be made clear to them what standards of behaviour and mutual respect are expected from them.
Those working with children should behave appropriately, ensure that language is moderated in their presence and should refrain from adult jokes or comments which are clearly unsuitable. Workers should also note that what may be acceptable language to their friends may not be regarded as such by those of an older generation.
Behaviour and abuse
We should all aim to promote an environment of trust and understanding. Those working with children should not tolerate unsociable behaviour but should try to ensure good working relationships.
All self-employed tutors, staff, workers and volunteers at Master Tutors Limited have a strict duty never to subject any child to any form of harm or abuse. This means that it is unacceptable, for example, to treat a child in any of the following ways:
- to cause distress by shouting or calling them derogatory names
- to slap
- to hold them in such a way that it causes pain, or to shake them
- to physically restrain them except to protect them from harming themselves or others
- to take part in horseplay or rough games
- to allow or engage in inappropriate touching of any kind
- to do things of a personal nature for the person that they can do for themselves (this includes changing clothing, or going to the toilet with them unless another adult is present)
- to allow or engage in sexually suggestive behaviour within a person’s sight or hearing, or make suggestive remarks to or within earshot
- to give or show anything which could be construed as pornographic
- to seek or agree to meet them anywhere outside of the normal workplace without the full prior knowledge and agreement of the parent, guardian or carer.
- to engage with them online in an unacceptable manner.
Suspicions of abuse
Any worker who witnesses or suspects abusive behaviour towards a child should record the details and report it to a Master Tutors Director. It is NOT the individual’s responsibility to investigate his/her suspicions – this requires expertise he/she is not expected to have.
Any allegations of abuse made against anyone working for Master Tutors Limited will be thoroughly investigated and dealt with through our disciplinary procedure for employees. Serious breaches may lead to dismissal (for employees) or termination of any agreement (for self-employed tutors, workers or volunteers).
A Master Tutors Director will appropriately record an allegation or reported incident. He/she will be responsible for contacting the statutory child protection agency such as the Local Safeguarding Children Board or the police if necessary.
The safety of the people we work with is paramount and we are committed to providing a safe environment within which to work. Those working with children should ensure all appropriate risk assessments and security checks have been carried out prior to any assignment.
If transporting children, the transport should be checked to ensure it is roadworthy and adequate for the purpose. Any equipment used must be safe and only used for the purpose for which it is intended. Users should be adequately trained. Appropriate insurance should be up to date and adequate to cover such assignments.
All personal information regarding children is highly confidential and should only be shared with appropriate people on a need to know basis. Information will be stored in the Master Tutors offices at Suite Front 01, 31-33 College Road, Harrow, HA1 1EJ, access limited to employees who are required to access it to fulfil their duties and will only be kept for as long as is needed.
Anyone who is likely to have access to confidential material regarding children, or any of the bodies on behalf of whom Master Tutors Limited is working, may be required to sign a non-disclosure agreement. The requirement for confidentiality is emphasised.
Contact outside of work
Contact should not be made with any of the children with whom we are working for any reason unrelated to the particular work. In particular, our self-employed tutors and employees are required to maintain our reputation for integrity and responsibility in dealing with such people, and should not enter into any social or other non-work related arrangements with them.
Gifts and inducements
On no account should anyone from Master Tutors Limited give a child a gift or buy refreshments etc which could be in any way considered as a bribe or inducement to enter into a relationship with the Master Tutors Limited person or give rise to any false allegations of improper conduct against the individual.
Communicating this policy and concerns
All employees, workers and volunteers at Master Tutors Limited will be made aware of this policy and a copy will be available via the Master Tutors website.
Furthermore, a copy of this policy will be made available to all relevant bodies with whom we work and will be made available to parents and carers of children/vulnerable adults with whom we plan to work.
Any concerns about the assignment or people involved should be addressed with a Master Tutors’ Director.
Breach of this policy
Failure to follow the guidelines in this policy is considered a serious offence and will be investigated thoroughly and dealt with through our disciplinary procedure for employees. Serious breaches may lead to dismissal (for employees) and termination of any agreement (for self-employed tutors, workers or volunteers).
Master Tutors maintains a strict policy of client confidentiality. This policy relates to all information you provide to Master Tutors and all data that Master Tutors holds in relation to your use of the site. It supplements and is in addition to the Terms and Conditions and should be read in conjunction with them.
What do we collect?
Registration and student details (for Clients): This includes details such as your name, email address, address, telephone number, your child’s name, your child’s date of birth and your child’s educational background.
Details (for Tutors): Name, telephone number, email address and details of relevant teaching / tutoring experience. We may also store your bank details for the purpose of making payments to you for work done through Master Tutors.
Sharing information with third parties
Clients: After clients have registered with us we will share the broad requirements of the assignment on an anonymous basis with our tutor pool so that relevant tutors can apply for the job. If a tutor applies for a job, Master Tutors may send a link to that tutor’s profile to the client. If a client chooses to proceed with a tutor we will pass on the specific registration and student details to the tutor so that the tutor knows where the tutoring will happen and so that the tutor can prepare for the assignment. Other than sharing information with our tutor we will keep your personal information confidential within our group of companies and not pass it on to any 3rd parties unless we are required to do so by law.
Tutors: The information that you provide to Master Tutors forms the basis of a tutor profile. This includes the following information: a photograph, the subjects that you teach, your teaching experience, personal biography, your personal teaching approach, and testimonials. Master Tutors may share your profile with prospective clients. We will pass on your contact details to clients for jobs that you have applied for or for jobs that you have expressed an interest in. Other than sharing information with our clients we will keep your personal information confidential within our group of companies and not pass it on to any 3rd parties unless we are required to do so by law.
How do we keep your information safe?
We take reasonable steps to ensure that your information is kept safe and will endeavour to protect it from unauthorised access. Your information will only be kept for a commercially reasonable period of time for the purposes stated above.
Access to your data
You have the right to request a copy of all personal information that we hold about you. For such requests we charge an administrative fee of £15 and we will make information available within 28 days.
Third party sites
We link to a number of other websites on our site. We are not responsible in any way for the privacy policies of these sites nor for the way in which they may use the information they collect about you.
Changes to this policy
This policy may be changed or amended at our absolute discretion, so you should review it from time to time so you are aware of any changes. Any changes will be posted on the Website.
If you have any questions, please contact us using the details on the contact page (see below).